Responsibilities

The following Branches/Sections within the Accounts Deptt. are responsible for the following Activities :-

1.  Computer Billing Section

• Disbursement of salary/arrears of all Regular employees/Ex- employees/Contractual employees / Guest Teachers / Consultants of the council through Payroll Software and integrated with e-finance.
• Issuance of Form-16 to NDMC employees electronically and filing of monthly /quarterly/yearly returns of TDS deducted in 24Q with the help of Consultant CA

 

 Disbursement of salaries to all NDMC employees whether regular/contractual/Guest Teachers /Consultants is centralized. This job is executed by CBS. At present C.B.S. is engaged in disbursement of salary including arrears, leave encashment and other type of related payments, deduction of tax from the salaries etc.

The work of CBS in brief is as under:-

• Checking of salary bills, different kinds of arrears due to late receipt of files in CBS for payment,
• Preparation of Annual Budget of salary for the concerned financial years,
• Replies to Audit paras of SAP (Statutory Audit Party) & IAB (Internal Audit Branch) respectively,
• Replies of different kinds of information sought for under RTI, PGMS etc.
• Preparation of file for TDS of Councils employees for uploading the same on Income Tax website in form 24Q with the help of Consultant CA and SA, NIELIT,
• Updation of RTI manuals of Accounts Department,
• Preparation of complete details of EPF contribution (both employer and employees share) of the concerned employees for onward submission to EPFO,
• Remittance employer’s share of PPF contribution of concerned employees in SBI Fund Account,
• Disbursement of salary to Council’s employees through Axis Bank, Barakhamba Road, New Delhi.
• Payments to NIELIT formerly called DOEACC for hiring the services of system Analyst for smooth working of pay roll software,
• To ensure average deduction of Income Tax from the monthly salary of all Municipal Employees.
• Making necessary arrangement for online Issue of Form-16 to all Municipal Employees by 30th April of every year.
• Preparation of Annual/Quarterly Income Tax return in Form-24Q to Income Tax department with the help of SA, NIELIT
• Maintainance and deposit of e-TDS returns in electronic format by Sh. Badal Gupta, Consultant CA.
• Payment of leave encashment & last salary to retiring/deceased municipal employees.
• Payment of Leave salary & Pension contribution of officers on deputation in NDMC.
• The payment of subsistence allowance to all suspended municipal employees on receipt of their personal files supported with requisite certificates.
• Issue of Employee code to new entrants and updation in the e-Finance System by AO(CBS)
• Release of last salary of the retiring employees on their personal files.
• Payment of arrears of VI CPC & DTL scales, MACP etc.
• Salary payments to re-employed teachers on the personal files of the concerned.
• Payment to Consultant CA for filing e-returns.

 

2. Secretary Accounts Branch :-

• Passes and disburses different type of advances admissible to employee :-
• Medical reimbursement bill of employees as well as ex-employees.
• Private Empanelled Hospital’s bill.
• Served as Accounting Unit for Administrative Department viz. Chairperson/Secretary Office/GA/Vigilance/Finance/Chief Auditor and Auto Workshop etc.

 

3. Fund Branch :-

• Maintenance & book keeping of GPF  & NPS Account of employees
• GPF :- Preparation & passing of GPF bills of all employees for :-

 

• Final withdrawal of GPF.
• Temporary advance of GPF.
• Final settlement of GPF in the event of death of an employee or on superannuation.

c)        NPS :-    Final settlement of NPS in the event of
death of an employee.

4. Investment Branch :-

i)     Manages & keeps the Account of NDMC reserves & surplus fund.
ii)     Investment in FD through competitive bidding with the empanelled   
Bank of surplus/increases (General Fund, GPF/NPS.
iii)    Co-ordinates with GNCTD for receipts of Grants-in-Aid and  
submission of Utilization Certificate thereof.

5. Pension Branch :-

I)        Preparation & passing of bills for the retirement benefits of   
employees retiring on superannuation.
II)        Preparation of Monthly bills of Pension in r/o retired employees  
through Pension Module for disbursement through NEFT.
III)      Monitoring & Coordination with SBI for disbursement Monthly
pension to retired employees.

6. Accrual Based Accounts Section :-

I)    Prepares Monthly and Annual Accounts of NDMC.
II)   The following Accounts statement are prepared on Accrual
basis :-

• Income & Expenditure Statement.
• Receipt & Payment Account.
• Balance Sheet
• Function wise Monthly Ledger Accounts.
• Chart of Accounts wise Monthly Ledger Accounts.
• Annual Ledger on Cash Basis.

 

• Verifies Online Banking transactions posted in the e-Financial Application with the amount received in the Bank Statement.
• Issues Code for new Chart of Accounts/Field/Sub-field required to be created for Accounting purpose.

7. e-Financial Application :-

• Captures all the Financial transactions of Receipt & Expenditure in NDMC.
• Bills for all type of payments are prepared.
• Real time Accounts are prepared on Double Entry System.
• Integrated with legacy Application :-

 

• Pay roll system for Salary.
• Customer Care and Billing System for Electricity & Water Billing.
• PTIS for Property Tax Collection.
• Function of e-Financial Project Office :-

• Co-ordination with e Governments Foundation for new requirements/features developments.
• Finalizing System Requirement Specifications (SRS).
• Training of end users in NDMC.
• Maintenance of e-Financial Application.

     9.        Generation of Challan for remittance of EPF deductions to EPFO.

8. Bank Reconciliation Unit :-  
i)   Reconciles the Bank statement of SBI with the Cash Book.  In case of any discrepancy is observed, they get it rectified.
ii)  Time Barred cheques are identified and got them cancelled.

 

9. Cash Branch :-

• Disburses and collects Cash and cheque payment at various Cash Collection Centres. 
• Sends e-mail to Axis Bank for the data related to disbursement of payments through NEFT on daily basis.
• Sends CCPAP Report to SBI through e-mail on daily basis.
• Raises IUT in the e-Financial system for the receipts received directly in SBI through NEFT/RTGS.
• Writes Cash Book for the Receipt & Expenditure transactions passed during the day.
• Cash Collection Centre in NDMC:

 

S No.	Counter	Timing	Closing Day
1.	Palika Kendra	9 am to 3 pm	Sunday
2.	SBS Place	9 am to 3 pm	Sunday
3.	Palika Bhawan	9 am to 3 pm	Sunday
4.	Parliament House Annexe	10 am to 3 pm	Saturday, Sunday