Duties of Accounts Officers:

• Assistant Accounts officers/ Jr. Accounts Officer:

  • To record/ get recorded initial entries of all financial transactions in the initial books of record and to ensure their proper maintenance.
  • Preparation and submission of monthly Accounts.
  • Preparation and submission of monthly broadsheet to A.O. (ABAS).
  • Preparation and submission of monthly progress reports of works-in-progress/ targets.
  • To reconcile inter-divisional/ departmental monthly/ quarterly Accounts and adjustment of differences.
  • To reconcile and annual Accounts/ March Financial Accounts with the ABAS Branch.
  • To prepare and submit the annual accounts of the Division/ Section.
  • To control the budgets and maintain the Accounts books of records for budgetary control.
  • To prepare the annual budget estimates/ revised estimates of the Division/ Section.
  • To maintain Objection Book of Accountants.
  • To test check and internally audit the accounts of Sub-Division/ Sections.
  • To tender financial advice to the Divisional Officer.
  • To maintain the imprest account of the Divisions and ensure its periodical recoupment.
  • To maintain the Misc. Advance register and ensure adjustment of outstanding advances.
  • To maintain registers of loans and advances to staff and ensure periodical recoveries and adjustment of loans and advances.
  • To assist Audit Party during the annual audit by Audit Party of Chief Auditor’s Office or IAB and present all books of accounts and all records as and when required by the Audit Party.
  • To properly maintain the voucher register and all the monthly vouchers.
  • To maintain and keep updated all the subsidiary books/ registers of Accounts viz- Property Register, Stock Register, Inventory Register, T&P Register, Contractor Ledger and other related records/ registers.
  • To pass all the bills of expenditure after proper scrutiny and exercising all the checks.
  • To check all the transactions of the Division vis-à-vis regularity and property.
  • To reply the audit paras/ CTE observations and ensure settlement of the same.
  • Any other work specially assigned by the Divisional Officers of the Higher Authorities.



• Accounts officers:

  • To co-ordinate in the preparation and submission of monthly Accounts of Department.
  • Preparation and submission of monthly progress reports of works-in-progress/ targets of Department.
  • To co-ordinate in reconciliation of inter-divisional/ departmental monthly/ quarterly Accounts and adjustment of differences.
  • To co-ordinate in the preparation and submission of annual Accounts of the department.
  • To maintain the budgetary control registers/ records with a view to effectively control the budgets.
  • To compile the annual budget estimates/ revised estimates of the department.
  • To inspect the initial and subsidiary books of accounts of the divisions under the control.
  • To tender financial advice to the Head of the Department.
  • To watch the progress of loans and advances to staff and ensure periodical recoveries and submission of monthly reports thereof to Director (Accounts)/ Financial Advisor.
  • To assist Audit Party during the annual audit by Audit Party of Chief Auditor’s Office and IAB and ensure production of all books of accounts and all records as and when required by the Audit Party.
  • To pass all the bills of expenditure after proper scrutiny and exercising all the checks.
  • To review the progress of settlement of outstanding audit paras/ CTE observations and ensure settlement of the same.
  • To maintain Technical Sanction Register.
  • To check and put up agreements for signature/ counter signature of Head of Department.
  • To co-ordinate Budget Branch in preparation of Budget Estimates/ Revised estimates and periodical review of progress of various plan/ non-plan items.
  • Any other work specially assigned by the Head of Department or the Higher Authorities.